Job Opportunity: Administrative Manager for the Ukrainian-Danish Youth House
Start date: August 1, 2026
Organization: Danish Cultural Institute
Duration: 14 months (Contingent to funding)
Location: Kyiv, Ukraine
Deadline for submitting application: July 7, 2026
About us:
The Ukrainian-Danish Youth House (UDYH) is implemented by the Danish Cultural Institute (DCI) in consortium with the Danish Youth Council (DUF), with the support of the Ministry of Foreign Affairs of Denmark. The overall goal of the programme is to strengthen a diverse, inclusive, and resilient youth-led civil society that actively participates in the democratic recovery of Ukraine.
We pursue this through direct support to youth-led organisations, via a sub-grant programme and through partnerships where projects are designed and led by young people, for young people. Alongside this, we operate two physical youth houses in Kyiv and Mykolaiv, offering space for events, organising, and work, as well as cultural programming that bridges Ukrainian and Danish culture. In 2026, we are expanding our reach to include support to youth spaces in frontline regions, where access to culture and civic life is most constrained.
Responsibilities:
- Oversee the overall administration and daily operations of the Representative office of the Danish Cultural Institute in Ukraine (hereinafter – the Representative Office) and the UDYH programme;
- Oversee office management, including facilities, supplies, and service providers;
- Manage staff logistics, including travel arrangements and accommodation, etc;
- Oversee travel and accommodation logistics for UDYH programme participants in collaboration with the logistics provider;
- Oversee procurement processes, run the tenders, evaluate bids, conduct due diligence, and onboard suppliers in compliance with internal procedures;
- Draft, review, and manage service contracts, ensuring terms, deliverables, timelines, and compliance requirements are clearly defined and met;
- Serve as the main point of contact for suppliers, maintain strong working relationships, and resolve issues or disputes as they arise;
- Develop and manage admin/infrastructure budget;
- Oversee petty cash funds and corporate bank card usage, maintaining proper documentation and accountability;
- Support HR-related administrative processes, including recruitment, onboarding, contracts, and personnel records;
- Ensure smooth administrative support to staff and a well-functioning office environment;
- Support international staff with relevant documentation, including visa, temporary residency permits, etc;
- Provide legal support on operational and programmatic matters related to the Representative Office and UDYH programmes;
- Other duties as assigned.
Professional qualifications required:
- Relevant completed Bachelor’s or Master’s degree; education in Accountancy will be an asset;
- Minimum 2 years of experience in similar positions;
- Experience with operational coordination;
- Understanding of financial procedures and reporting basics;
- Understanding of legal processes, contract management, and documentation;
- Knowledge of Ukrainian legal/administrative systems;
- Strong command of written and spoken Ukrainian and English (minimum intermediate);
- Experience of working with international development and/or civil society.
Personal qualifications required
- Good coordination skills;
- Ability to manage complex administrative processes in a dynamic environment of the state institutions;
- Strong ethical standards and accountability;
- Ability to manage multiple processes, deadlines, and priorities simultaneously;
- Keep systems structured, clear, and efficient;
- A strong drive for positive changes and an inclusive society.
What we offer:
- An entrepreneurial workspace based in Kyiv, where you will be part of the environment in the Youth House;
- Office in comfortable and brand-new premises in central Kyiv;
- A team of dedicated colleagues in an international environment;
- Work computer and phone;
- 24 days of paid vacation per year;
- Salary starting from 1,300 EURO (gross);
- Health insurance.
How to apply:
Send your letter of motivation (max. one page) and CV, both in English, as separate files in an email to hiring@theyouthhouse.org. Subject line: “Administrative manager”. Only applications in English with both a CV and a motivation letter will be considered.
The application deadline is July 7, 2026, and we would like to fill the position as soon as possible.
We encourage everyone qualified to apply, regardless of your background, gender, sexual orientation, ethnicity, physical ability, religious views, etc.
All applications will be handled according to the GDPR legislation.